Skilled secretarial, administrative and bookkeeping work supporting the operations of the public library; all other related work, as required.

Works under the general supervision of the Library Director, following department rules, regulations and policies, requiring the ability to perform operations, manage and prioritize tasks, and complete assigned tasks according to a prescribed time schedule.

Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of some judgment and initiative.

Work Environment
Work is performed under typical office and library conditions; work environment is moderately quiet. Work is subject to predicted seasonal fluctuations, requiring advance planning.

The employee operates standard office equipment.

The employee has frequent contact with other town departments and vendors, and limited contact with the general public. Communication is by telephone, e-mail and in person.

The employee has access to bid documents.

Most errors are easily detected and corrected, but could result in delay or loss of service or monetary loss.

Essential Duties and Responsibilities
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Prepares accounts payable, matches invoices; enters coding data.

Prepares department payroll, recording overtime, sick leave and vacation time; calculates part-time employee hours; enters data and submits to the Town Accountant; compiles and submits monthly attendance report.

Submits departmental payment schedule to the Treasurer; balances receipts of fines and memorial donations and submits to the Treasurer.

Keeps departmental personnel informed of changes in benefits and policies.

Maintains record Trust Fund data; compiles monthly and quarterly status reports.

Assembles information to assist with departmental budget development.

Prepares state aid application and supporting documentation.

Maintains and prepares a variety of records and reports at the request of the Library Director.

Responsible for the operation, repair and maintenance of office machines.

Performs similar or related work, as required, or as situation dictates.

Recommended Minimum Qualifications

Education and Experience
High school diploma, with advanced training in office procedures, secretarial skills and bookkeeping; three years of responsible experience; or an equivalent combination of education and experience.

Knowledge, Ability and Skill
Knowledge of office practices and procedures. Working knowledge of department operations and functions. General knowledge of payroll and accounting procedures, including computer applications.

Ability to work independently and prioritize tasks. Ability to work with numbers, maintain detailed records and prepare reports.

Skill in organizing and maintaining records; organizational and planning skills. Skill and accuracy in working with numbers and detail. Good communication skills.

Physical Requirements
Minimal physical effort is required to perform duties under typical office conditions. The employee is frequently required to stand, walk, sit, speak, hear, use hands to operate equipment and reach with hands and arms. Vision requirements include the ability to read routine and complex documents and use a computer.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.