MASSACHUSETTS LIBRARY SYSTEM
JOB DESCRIPTION COLLECTION
GROTON PUBLIC LIBRARY
Has access to
confidential and financial information.
Contacts include the
Town Accountant as well as other town employees; vendors; and the public.
Performs bookkeeping functions, including verification of invoices for payment, accounting for funds received, monthly financial reporting, and maintenance of accounting software. Coordinates with Town Accountant to assure reconciliation of accounts.
Verifies receipts, prepares turnover sheet for Town Treasurer.
Coordinates purchase of office and janitorial supplies and equipment within parameters set by the Director. Verifies shipments; returns items for credit. Assists with annual expense budget preparation.
Prepares bi-weekly payroll request for review by Director and Chair of Library Trustees.
Assists the Director with grant preparation.
Performs routine clerical duties including telephone reception, opening and sorting mail; preparation of correspondence, maintenance of office file systems.
Assistant duties including all routine duties and at least one special program
Knowledge, Ability and Skill
· Knowledge of office practices
· Organizational ability
· Effective written and oral communication
· Demonstrated competency in bookkeeping and profiency in at least one computerized accounting program
· Handle a great deal of detail with accuracy
· Meet deadlines and work within budgeted guidelines
· Perform independently
· Handle confidential and financial information
· Persuade, negotiate, and/or guide others to desired goal.
This job description does not constitute an employment agreement between the employer and the employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
Statement of Differences:
This is a new job description. The employee in this category works 24 hours per week and performs administrative and bookkeeping tasks for approximately 75% of the time. The remainder of the time is devoted to Library Assistant tasks. Please see that job description. The employee is currently classified as a Library Assistant. The differences between that job and this new description are as follows:
· Reports to the Director
Access to financial material
· Character of the work is clerical; skills involved are primarily those of a technical nature as well as some negotiation/persuasion.
Employee is expected to work
independently to deadlines, within budgets, find and rectify errors.
The descriptions of
administrative and bookkeeping functions have been added. The Library Assistant
functions are included by reference to that job description.
Language has been added to
indicate that the employee must demonstrate the ability to perform the specific
nature of the job. Training is required in accounting or bookkeeping, as well
as relevant computer programs. Experience in a similar job (rather than in a
library) is required.
Physical and Mental Characteristics
· Match those of Library Assistant except in the area of mental stressors