Delivery & Sorting RFP

Request for Proposal (RFP) for Library Delivery and Sorting Services for Massachusetts Libraries

RFP issued July 15, 2010 by the Massachusetts Library System, Inc. (MLS)

MLS / 135 Beaver Street, Waltham, MA 02452 / 781-398-1819

MLS Document: RFP/2010-07-15

Responses Due: 4:00 pm EDT, August 31, 2010

Open Meeting for Vendor Q&A July 29th New!

Vendor Questions & Answers New!

Member Library FAQ New!

Schedule of Events

Date Event
July 29, 2010 at 10:00am-1:00pm at MinuteMan Library Network, 10 Strathmore Road, Natick, MA 01760 | Phone: (508) 655-8008Directions: www.mln.lib.ma.us/dir.htm Public Meeting with potential respondents to discuss questions about this RFP.  A remote option will be posted for those unable to attend in personPlease let us know if you plan to attend this event in-person or virtually by registering online
August 2, 2010, 4:00 pm EDTQuestion Period has Closed Questions about this RFP were accepted in writing until this time.
August 16,  2010 A summary of discussions at the above-mentioned meeting and responses to written questions will be posted at:  http://wp.me/PXRJJ-7c
August 31, 2010, 4:00 pm EDT RFP Responses Due to:rfp@masslibsystem.org
September 15, 2010 Review of RFP responses begins
October and November 2010 Selected respondent presentations
January 2011 Site inspection(s)
January 2011 Decision on Contractor
February 2011 Contract negotiations
July 1, 2011 Implementation of new statewide sorting and delivery service.

Download RFP Documents

Some users had problems with seeing all worksheets in downloaded Excel documents.  Please verify that you have the correct number.  If you have problems, please send a note to rfp@masslibsystem.org.

Request for Proposal (RFP) for Library Delivery and Sorting Services for Massachusetts Libraries–MLS Document: RFP/2010-07-15 (PDF)

Model 1: Respondent Form for Delivery and Network-Based Sorting (Word)

Model 2: Respondent Form for Delivery and Label-Based Sorting (Word)

Appendix A:  March 2010 Regional Delivery Volume Sample and Routing Schedule Data (Excel) includes 7 worksheets; one for each of the six former regions and one for tote inventory

Appendix B:  Network Volume Data (Excel) includes 4 worksheets; one annual trends and one for each fiscal year 2008-2010

Appendix C:  Network Survey Data (Excel) includes 9 worksheets for data about the networks

Appendix D: Non-Network Traffic Report for fiscal year 2010 (PDF)

Appendix E:  Consultant’s Report (PDF)

Appendix F:  Resources at Whately, Massachusetts MLS Office (Word)

Appendix G:  Cross-State Delivery Sample Data (PDF)

Appendix H:  Branch Libraries and Bookmobiles (Excel) includes 1 worksheet listing branches and bookmobiles

Related Information:

Autosort RFP Task Force Wiki

Request for Information 2009

Information about the Massachusetts Statewide Delivery Committee is available at: www.masslibsystem.org/msdc